When moving government or military offices, several factors must be carefully considered as equipment and belongings need to be properly handled to avoid costly delays and incidents. This type of move also requires special items to be transported fast and handled with care, especially those containing sensitive information.
In this post, professional office movers share a few tips on how to prepare for a short-notice government move.
Secure Sensitive Data and Computers
Government computers and drives contain sensitive data, making them a priority for security and proper handling. So, the moment the move is announced, it’s best to create backups and secure these data to avoid any problems that can be caused by the move. They should also be put inside containers that are marked “fragile” and fitted with secure locks to prevent any possible issues with physical security. As for the hardware, it’s important to properly mark, sort and attach easily identifiable colors to them. For example, all cords and wires should be tied together and marked with a specific color. This is to make reassembly easier once you start settling in the new workplace.
Label Containers by Location
Similar to how homeowners mark boxes before letting movers take them away, you should label boxes according to where they should be placed. While it’s tempting to mark the boxes with descriptions of what they contain, this can be a security risk and turn them into prime targets for thieves. Moreover, it’s best to use more secure containers for crucial documents and equipment and normal boxes for stationery and the like.
Monitor the Move
Government moves need to be closely monitored to avoid delays and problems. Secure exit and entryways to prevent unauthorized individuals from interfering with the process. Make sure everyone wears a uniform and identification badge or tag as added security. To make the process easier for both you and the moving personnel, create a standard plan and procedure for the move as well as a clear line of communication for a more efficient and safe relocation.
Around Town Movers is an experienced moving company that provides reliable residential, commercial and government moving services. When you need movers to transport your belongings on time, we’re the ones you should call. Request a moving estimate by filling out our contact form or contacting us at (703) 682-5922. We serve clients in Reston and Arlington, VA, as well as Washington, DC.